線上簽核電子檔案長期存取與風險管理

The Long-term Access and Risk Management of Electronic Records with Digital Signature

許芳銘(Hsu, Fang-Ming) ； 何祖鳳(Ho, Tsu-Feng) ； 范秋足(Fan, Chiu-Tsu)

《檔案半年刊》 16卷2期 (2017/12) Pp. 20-31

摘要

政府機關運用資訊科技推動各項業務，因此許多紀錄均存放於電子媒體中。尤其在推動公文線上簽核之後，需要更多資訊技術之配合，益增其技術複雜度。為達到長期保存的目標，線上簽核電子檔案之管理應進行風險評估，以符合真實性、完整性、可及性、可靠性、可應用性等要求。在瞭解機關推動公文線上簽核的現況之後，本文提出相關之建議，供政府機關改善公文線上簽核相關制度，進而管理電子檔案長期保存之風險，達成電子化政府的目標。

關鍵字

政府機關 ； 數位簽章 ； 電子檔案管理 ； 長期保存

並列摘要

Government agencies use information technologies to enhance their task performance and preserve records in various types of electronic media. After promoting the application of digital signature for official documents, government agencies need to introduce more information technologies into the system. In order to attain the goal of long-term access as well as preservation, agencies should do risk assessment in the management of electronic records with digital signature to meet the requirements of authenticity, integrity, reliability, accessibility and usability. In addition to investigate the status quo of official documents with digital signature, this paper proposes related suggestions to improve the electronic records management, as well as to reduce the risk of long-term access and preservation of electronic records to achieve the goal of E-government.

並列關鍵字

government agency ； digital signature ； electronic records management ； long-term preservation

參考文獻

International Organization for Standardization（2001）, ISO 15489-1 Information and Documentation – Records Management - Part 1: General.

參見Miufon Corn（2009）. Archiving the Phenome: Clinical Records Deserve Long-term Preservation. Journal of the American Medical Informatics Association, 16（1）, 1-6.

參見Christoph Schlieder（2010）. Digital Heritage: Semantic Challenges of Long-term Preservation. 存取日期： 2017 年11 月2 日，網址：http://www.semantic-web-journal.net/sites/default/fi les/swj39.pdf

參見Chris Rusbridge. A National Data Mandate? Australian Code for the Responsible Conduct of Research. 存取日期：2017 年11 月2 日，網址：http://www.dcc.ac.uk/news/national-data-mandate-australian-code-responsibleconduct-research

參見國家發展委員會檔案管理局，FQ39099 哪些公文類型可採線上簽核處理及依據為何？ 存取日期：2016 年11 月 10 日，網址：http://www.archives.gov.tw/Faq/Default.aspx?cnid=534&p=99