企業電子檔案保存格式之探討 ─以A公司為例

A Study on the Preservation Format for Enterprise Electronic Records ─The Case Study of the Company A

王瑞珍(Jui-Chen Wang)

指導教授 ： 歐陽崇榮

淡江大學/文學院/數位出版與典藏數位學習碩士在職專班/碩士(2021年)

https://doi.org/10.6846/TKU.2021.00497

摘要

企業檔案是企業成長的重要歷史，當企業檔案從紙本保存改以電子檔案型式保存時，由於軟硬體更迭或過時未來將面臨電子檔案無法開啟使用之風險，因此企業應及早思考與規劃如何建立電子檔案保存格式的管理機制，以符合法規或標準對檔案保存之要求並確保可提供完整性之檔案以供相關機構單位作為查核及驗證使用。
本研究以1.比較研究法：找出微軟辦公室軟體中適合作為電子檔案保存格式。2.實測分析法：透過辨識軟體實際測試了解舊檔案格式保存問題。3.訪談法：藉由受訪者經驗分享將其建議納入未來建立標準之參考。
研究發現有：1.檔案格式不一。2.軟體版本不同。3.軟體版本過時。4.格式不符標準四項問題。在建立電子檔案保存格式標準並以轉置方式使格式轉為符合規定之格式儲存則可以得到解決。
對於企業電子檔案保存格式之建議：1.應建立電子檔案格式標準。2.選用開放性、普及性且不受軟硬體限制之檔案格式。3.應隨時留意相關資訊的發佈增修標準並公告實施。4.定期清查舊檔案格式使其符合規定。

關鍵字

電子檔案 ； 檔案格式

並列摘要

Enterprise archives are an important history of company growth. When enterprise archives change from paper storage to electronic file storage, the future will face the risk that electronic files cannot be opened and used due to software and hardware changes or obsolescence. Therefore, companies should think and plan early on how to establish Electronic file preservation format management rule to meet the requirements of regulations or standards for file preservation and to ensure that complete files can be provided for inspection and verification by relevant institutions.
This research will use 1. Comparative research: to find out the suitable electronic file storage format in Microsoft Office software. 2. The actual measurement analysis method: Use the Droid software to examination the file format Problem. 3. Interview method: by sharing the interviewee's knowledge and experience to incorporate their suggestions into the reference for setting standards.
In this research, were discovered: 1. The storage file format is different 2. The storage software version is different 3. The software version has stopped supporting 4. The file format does not comply the standard. This can be resolved by establishing standards for electronic file preservation formats and adopting transposition strategies.
Suggestions on the preservation format for enterprise electronic records: 1. To establish Electronic file format standards. 2.Choose disclosure, adoption, external un-dependence file format. 3.Pay attention to the relative information and revised standards. 4.Regularly check old file formats to make them comply with regulations.

並列關鍵字

Electronic Records ； File format

參考文獻

Artefactual Systems. (n.d.). Archivematica User manual. Retrieved from https://www.archivematica.org/en/docs/archivematica-1.12/#user-manual

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Connelly, J. C. (2001). The new international records management standard: Its content and how it can be used. Information Management Journal, 35(3), 26-28. Retrieved from https://ezproxy.lib.tku.edu.tw/login?url=https://www-proquest-com.ezproxy.lib.tku.edu.tw/docview/57512341?accountid=14237

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